Privacy Policy

Last updated: February 11, 2026 This Privacy Policy describes how Oakminder (“we”, “us”, or “our”) collects, uses, and protects your information when you use the Oakminder mobile application (“App”).

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1. Information We Collect

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Account Information

• Email address and user profile (via Clerk authentication)
• Apple Sign-In identifiers (if used)

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Reminder Data

• Reminder titles, descriptions, due dates, and categories
• Completion status and snooze history
• Recurring reminder schedules

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Device Information

• Device model and operating system version
• Push notification tokens
• App version

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Voice Data

• Voice recordings sent to Google Gemini for command processing
• Transcribed text from voice commands
• Voice data is processed in real time and is not stored permanently

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Subscription Data

• Purchase history and subscription status (via RevenueCat)
• Trial period information

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Usage Data

• Feature usage patterns (aggregated)
• Error logs and crash reports

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2. How We Use Your Information

We use your information to:

• Provide and maintain the App’s functionality
• Sync reminders across your devices in real time
• Send push notifications for your reminders
• Process voice commands via the voice agent
• Manage your subscription and billing
• Improve the App through aggregated analytics
• Respond to support requests

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3. Third-Party Services

We share data with the following services, each operating under their own privacy policies: We do not sell your personal data to any third party.

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4. Data Storage and Security

• Data is transmitted over encrypted connections (HTTPS/TLS)
• Reminder data is stored on Convex’s cloud infrastructure
• We use industry-standard security measures to protect your data
• No method of transmission or storage is 100% secure; we cannot guarantee absolute security

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5. Data Retention

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6. Your Rights

You have the right to:

• Access your personal data by contacting us
• Correct inaccurate data through the App or by contacting us
• Delete your account and all associated data (Settings > Account > Delete Account)
• Export your reminder data upon request
• Opt out of analytics and non-essential notifications through device settings

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For EU/EEA Residents (GDPR)

You have additional rights including data portability, the right to restrict processing, and the right to lodge a complaint with a supervisory authority. Our legal basis for processing is contract performance (providing the service) and legitimate interest (improving the App).

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For California Residents (CCPA)

You have the right to know what personal information is collected, request deletion, and opt out of the sale of personal information. We do not sell personal information. We will not discriminate against you for exercising your privacy rights.

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7. Children’s Privacy

Oakminder is not directed at children under 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected data from a child under 13, we will delete it promptly.

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8. International Data Transfers

Your data may be transferred to and processed in the United States, where our service providers operate. By using the App, you consent to this transfer. We ensure appropriate safeguards are in place for international data transfers.

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9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes through the App or via email. Continued use of the App after changes constitutes acceptance of the updated policy.

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10. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, contact us at: Email: [email protected] We will respond to data requests within 30 days.